OK. We clipped the slip to the box, only to find that we needed to PRINT our names in addition to signing. We did that, and....nothing. We fear the letter has been returned to sender. So angry is the dentist with us, that we assume she will take the return as a hostile action on our part!
I guess we could go to the post office and inquire, but that will take close to an hour and I forbade Mr FS from doing that. I figure the dentist will have to re-send it.
Anyway, here is a letter we are going to send to the dentist. Is this a good idea? And, if it is, do you have any suggestions for revision? Any tone problems?
We received notice of a certified letter from you more than a week ago. We signed the form left in our box and requested delivery, but have not received it. If the letter was to inform us that we were dismissed from your practice, you can take this letter as acknowledgement of that fact. If there is other information in the letter that we need to see, we request that you send it again. Thank you.
Mar 17 (6 days ago)
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Last spring 2013, you recommended treatments for Mr. FS costing approximately $5000. T told you he would have to wait till January 2014 to begin treatment because he had to set money aside in a medical savings account. He did so. As I told you in our chat in January, we were eager to continue working with you because we appreciate your work as a dentist.
Tom called several times over the past few weeks to 1. get a list of the recommended treatments and cost breakdown and 2. make appointments to begin treatments. He did not receive the list of treatments or an appointment. He stopped by your office since we live down the street and were taking a walk nearby. He was hoping to get the treatment list and to make an appointment. At that point, you told him that our family was dismissed from your practice. He was quite stunned by that pronouncement.
In addition to the list of treatments you recommended and an appointment, we had two other requests, neither of which we received.
1. We asked Marilyn to give us the contact information from the Collection Agency so we could check on the records. Marilyn said she did not have that information.
2. We also asked for a letter outlining the events that led up to the bill being sent to collection. We told your office that we would pay Em's remaining bill in December. We called several times in December, but the office was closed. We left a message with your service stating that we wanted to pay and to call us for credit card info. We did not receive a call back. In early January, we called again to complete the payment. We gave Marilyn our credit card info, after which she stated that the bill had just been sent to a collection agency and that she would try to stop it.
Marilyn then checked the email records from your answering service and said that she had overlooked the message about payment from December. She apologized and said that it was her mistake. We were appreciative of that statement.
A few weeks later, our daughter received a call from the Collection Agency. We were distressed to discover that the Collection Agency was given her name, since Em was a college student and the bills were guaranteed by US, her parents. We are afraid that a spot on her credit rating could have repercussions in the future, long after your office might be closed.
That is why we requested a letter showing that we had made an effort to pay BEFORE the bill was sent to collection and that your office made the initial error.
Even though we are no longer your patients, we would appreciate
1. a list of the treatments recommended for T.
2. the contact info for the Collection Agency
3. The letter with a timeline as outlined above.
Thank you for your consideration,

